Description
Financial Project Administrator
US-NY-New York
Job ID: 2026-6698
Type: Regular Full-Time
# of Openings: 1
Category: Accounting/Finance
New York
Overview
At Shawmut Design and Construction, we take pride in the culture we've built as a 100% employee-owned company—one that's been recognized with more than 85 Best Place to Work awards. We've been honored as a National Fortune Best Workplace, a Fortune Best Workplace for Women, Millennials, and Parents, and one of America's Best Employers by Forbes—along with numerous regional recognitions across our 11 offices nationwide.
Here's a glimpse into what we offer:
*Please note: this position works out of our NYC office 3x per week, with the option to work from home 2x per week.
Responsibilities
We are looking for a detailed and energetic individual to provide administrative and financial support to the the construction project teams in delivering projects. This includes supporting the project teams with: setup, execution, document management, closeout, and financials. Experience in a customer service driven environment with experience using MS office products would position you well for success is this role.
- Schedule, prepare and participate in all project meetings
- Coordinate with field staff and project team to ensure that all necessary items are in place to operate a successful project
- Primary point of contact for all financial support needed by Project team and subcontractors
- Manages coding and payment of Subcontractor and Material invoices including obtaining PM approvals, resolving outstanding change orders and reconciling with client receivables
- Provide support to project managers with other administrative tasks as needed this may include items such as (monthly expense reporting, preparation and distribution of project documents, etc.)
- Drives the financial job closeout process. Pushes projects to close as quickly as possible, verifies all project related costs have been captured.
- Manage archiving of all project-related documents upon financial completion
Qualifications
- Bachelor's Degree or 3+ years of relevant experience.
- Administrative experience required, ideally within the construction industry (but not required)
- Some financial admin experience preferred.
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