Description
JOB DESCRIPTION:
Legal Assistant
(Full -Time, Non-Exempt)
Structure: The Legal Assistant is responsible for increasing attorney efficiency and enabling the Firm to provide excellent client service, in accordance with this position description.
The Legal Assistant shall coordinate office activities for Attorneys, performing a variety of legal assistant duties, such as, scheduling hearings, preparing legal documents and correspondence, docketing cases, and maintaining court dockets and diaries, filing, and providing information and direction to others. The work requires knowledge of legal, clerical, and office practices.
Goals: The Legal Assistant is responsible for assisting in moving the firm toward the following goals:
Increasing attorney efficiency
Enable the Firm to provide excellent client service
Requirements:
Strong Computer Skills - experience with Microsoft Office (Word, Outlook,
Excel, and PowerPoint)
Good Oral and Written Communication
Interpersonal Skills - ability to work with many different personalities
Ability to multi-task
Ability to handle sensitive information confidentially and take proper precautions to protect information electronically and physically
Strong technological skills to include ability to electronically organize and manipulate documents; ability to effectively manage calendars; strong knowledge of Microsoft Office (Work, Outlook, Excel, and PowerPoint)
Strong organization and prioritization skills
Ability to professionally, and effectively communicate both orally and in writing
Perform duties with accuracy, quality, and integrity
Handle simultaneous projects, effectively multi-tasking and remaining flexible to last-minute changes
Work in a team environment, while maintaining a pleasant disposition
Work independently while using appropriate level of discretion to complete projects/assignments as directed
Detail oriented
Thorough knowledge of legal principles, research techniques, legal terminology, and medical terminology
Strong interpersonal
Responsibilities and Authorities:
Perform assignments under attorney direction
Organize and analyze information
Organize case files including, but not limited to indexing, reports, charts, and numerical and tabular materials
Cross-check and validate information
Prepare written reports, correspondence, business letters, minutes, charts other documents as directed
Interact with clients and opposing counsel as necessary to effectively perform assigned duties for Attorney(s)
Miscellaneous projects as requested
Assist attorneys in preparation for hearings
All other duties as required
Education/Experience
Associate degree, or equivalent work experience, bachelor’s degree a plus
1-2 years relevant legal experience to develop necessary knowledge base
Defense litigation experience preferred
Experience with MS Office, Westlaw, case management software, and Outlook
Experience with document production/management software
Gallivan, White & Boyd offers a robust benefits package including: 401(k) plan, affordable health, dental and vision coverage, life insurance, critical illness, health savings account (HSA), flexible spending accounts to help offset the cost of dependent care and/or health care expenses (FSA), short term disability, long term disability, Teledoc to provide 24/7 access to a doctor by phone or online video, and an employee assistant program (EAP). GWB employees are also able to work a hybrid schedule (3 days in office and 2 remote) after 60 days of employment.
Gallivan, White & Boyd, P.A. is an Equal Opportunity Employer. We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments, and strongly encourage diverse candidates to apply with the firm.
Job Type: Full-time
Experience:
Microsoft Office: 1 year (Required)
Work Location: In person
Requirements
Associate degree, or equivalent work experience, bachelor’s degree a plus
1-2 years relevant legal experience to develop necessary knowledge base
Defense litigation experience preferred
Experience with MS Office, Westlaw, case management software, and Outlook
Experience with document production/management software
