Description

Posting Details

Posting Number

S15241P

Working Title

Assistant Project Manager I (Limited-Term)

Department

F&A-University Architects

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The Office of University Architects ( OUA ) is responsible for the development and management of the campus master plan, including transportation planning, historic preservation planning, environmental planning, and precinct planning; the development and management of campus site design and architectural standards; GIS management of existing conditions; and the coordination and project management of major capital projects for all of the UGA campuses across the state.

College/Unit/Department website

https://www.architects.uga.edu/

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Normal work hours are Monday - Friday from 8:00am to 5:00pm. Project deadlines may require work outside of the typical work week.

Advertised Salary

$50,000.00+ Commensurate with Experience

Posting Date

06/04/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

08/01/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Proj Coord Asst-Construct I

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

Associate's degree or equivalent

Preferred Qualifications

Position Summary

Provides assistance & support to staff in the Office of University Architects ( OUA ) as needed for successful implementation of design & construction projects for facilities, grounds, and infrastructure at the University of Georgia main campus and peripheral properties. Responsibilities include attending design and construction meetings (including active construction sites), tracking and following up on open OUA action items, and assisting with design review processes and construction related processes and procedures.

The position requires strong business accounting and financial skills to support detailed reviews of contractor applications for payment, consultant invoices, contractor cost estimates, and obtaining and processing project related work proposals / contracts. The role also contributes to process improvement initiatives, particularly related to OUA business office workflows and project delivery efficiency.

There may be an opportunity to lead and manage some projects of smaller scope in time.

This position has a limited appointment term, which is expected to end two years after the start date. This appointment may be extended if the volume & complexity of projects continues to be high.

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of accounting and financial principles.
• Ability to learn and utilize new software related to project management, reviews, and financial transactions.
• Excellent organization and communication skills (written and verbal).
• Ability to prioritize, track, and follow through on a variety of project tasks.
• Some knowledge of the principles of design and construction.
• Ability to establish and maintain effective working relationships with university personnel.

Physical Demands

Sitting for long periods of time; Visiting active construction sites with rough terrain and varied weather conditions. Driving to perform job related duties.

Is driving a responsibility of this position?

Yes

Is this a Position of Trust?

No

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Project Support & Coordination

• Support and assist OUA staff in tasks required to effectively manage capital projects and support informed decision-making.
• Provide support across all phases of a project, from programming and design through construction and closeout.
• Assist project managers in providing feedback and direction to design professionals and contractors on all facets of projects.
• Visit and observe construction site activities and attend Owner-Architect-Contractor meetings to provide support and backup as needed.
• Take thorough meeting notes, prepare meeting minutes, and follow up on assigned action items to ensure continuity and accountability.
• Assist project managers in the follow up of punch list items after project material completion.
• Assist project managers in gathering the close-out documentation and formatting of the information.
• Other duties as assigned.

Percentage of time

35

Duties/Responsibilities

Financial, Contract, & Proposal Support

• Support detailed reviews of contractor applications for payment, consultant invoices, contractor cost estimates, and proposals.
• Assist in obtaining, processing, and tracking project-related work proposals and contracts.
• Aid project managers in the evaluation of proposals and review of professional services, scopes, and fees.
• Prepare draft contracts and gather supporting documentation related to programming, design, construction documents, equipment lists, and construction administration for projects at various stages of development.
• Develop/maintain benchmarking data for design professional, consultant, and contractor fees.
• Assist in tracking annual capacities for design professional and construction manager task order firms.

Percentage of time

35

Duties/Responsibilities

Communication, Documentation & Reporting

• Prepare or assist in preparing materials to communicate project status to USG Board of Regents staff, university leadership, campus personnel, design professionals, contractors, and vendors.
• Assemble presentation materials, including PowerPoint presentations, spreadsheets, and graphical summaries.
• Prepare equipment lists and provide budget, cost, and scope summaries as requested.
• Deliver information through effective oral, written, and graphic communication to support project management efforts.

Percentage of time

20

Duties/Responsibilities

Process Improvement & Operational Support

• Contribute to process improvement initiatives, particularly related to OUA business office workflows and overall project delivery efficiency.
• Support standardization, documentation, and organization of project-related data and reporting tools.
• Assist in improving internal coordination and consistency across project management and business office functions.

Percentage of time

10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Jessica Owens

Recruitment Contact Email

JEArentOwens@uga.edu

Recruitment Contact Phone

706-542-7356

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a valid Driver's license?
   • YES
   • NO

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents