Town Branch Park, Inc. DBA Gatton Park on the Town Branch
Lexington, Kentucky, United States
(on-site)
Job Type
Full-Time
Salary
$45,000.00 - $60,000.00
Salary - Type
Yearly Salary
Job Function
Office/Administrative/Clerical
Entry Level
Yes
Finance and Operations Administrator
Finance and Operations Administrator
Description
Overview
Gatton Park on the Town Branch is seeking a highly organized, detail-oriented professional to serve as Finance and Operations Administrator. This role is central to the day-to-day administrative operations of the organization, ensuring smooth internal processes and strong coordination across finance, development, programming, and park operations.
This position will work closely with an outsourced accounting firm, serving as the primary liaison while handling internal bookkeeping, financial tracking, and administrative functions. In addition, this role provides essential office management and administrative support for fundraising, rentals, and programming efforts.
This is a highly impactful role that sits at the center of Gatton Park’s operations—supporting financial integrity, organizational efficiency, and the successful execution of programs and partnerships. The right candidate will bring both precision and flexibility, helping the organization operate smoothly while supporting its continued growth.
Key Responsibilities
Bookkeeping & Revenue Tracking
Serve as primary liaison to outsourced accounting firm, assisting with gathering documentation and information as needed Process and deposit incoming checks Assist outsourced accounting firm with maintaining accurate tracking for donations, sponsorships, and revenue streams Coordinate with internal teams to properly classify revenue sources Enter invoices daily and submit for approval; ensure timely approval through follow up Review cash balances daily; coordinate cash flow and investments bi-weekly Import transactions to expense management platform and follow up on receipt entry Confirm and facilitate coding of credit card charges
Payroll & HR Administration
Review and approve monthly payroll through third-party provider Process employee changes (new hires, terminations, compensation updates) Serve as point of contact for HR and benefits coordination with external providers Maintain employee records and assist with handbook updates
Office Management & Operations
Oversee day-to-day office operations and vendor relationships (IT, cleaning, copiers, internet, etc.) Ensure timely payment of utilities and recurring expenses Manage insurance policies and coordinate certificates of insurance (COIs) Order office and park supplies; maintain purchasing systems and vendor accounts, including sales tax purchase exemption certificates Monitor general inbox (hello@gattonpark.org) and route inquiries appropriately Process mail and package deliveries
Administrative Support (Development, Rentals & Programming)
Provide administrative support for fundraising and sponsorship efforts (tracking, documentation, coordination) Support rental programming and event administration, including payment tracking, contracts development, tracking and execution and coordination with internal teams
Board & Organizational Support
Coordinate board and committee meeting logistics Prepare and distribute board materials Take and maintain meeting minutes Maintain board contact records
General Support
Assist with special projects and organizational priorities as needed Provide cross-functional support to leadership and team members Contribute to building efficient systems and processes across the organization
Qualifications
Strong organizational skills and attention to detail Experience with basic bookkeeping and financial coordination Ability to manage multiple priorities and work across teams Strong communication skills and professionalism Proficiency in Microsoft Office (especially Excel) and comfort with financial systems Experience working with or coordinating external vendors or consultants preferred Nonprofit experience a plus
Key Attributes
Highly reliable and detail-oriented Proactive and solutions-focused Comfortable working in a fast-paced, evolving environment Collaborative and service-oriented mindset Discreet with sensitive financial and organizational information
Gatton Park on the Town Branch is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
Job ID: 83762853
Jobs You May Like
GC
Staff Accountant
Gray Construction
Lexington,
KY,
United States
(on-site)
GC
Coordinator, VDC I
Gray Construction
Lexington,
KY,
United States
(on-site)
Business Insurance Sr. Risk Control Consultant
Marsh & McLennan Companies
KY,
United States
(on-site)
Business Insurance Sr. Client Manager
Marsh & McLennan Companies
KY,
United States
(on-site)
Median Salary
Net Salary per month
$3,951
Median Apartment Rent in City Center
(1-3 Bedroom)
$1,139
-
$2,050
$1,595
Safety Index
49/100
49
Utilities
Basic
(Electricity, heating, cooling, water, garbage for 915 sq ft apartment)
$93
-
$500
$191
High-Speed Internet
$50
-
$150
$73
Transportation
Gasoline
(1 gallon)
$2.91
Data is collected and updated regularly using reputable sources, including corporate websites and governmental reporting institutions.
We use cookies on this site to enhance your experience. By using our website you accept our use of cookies.
Cookies
YourMembership uses cookies for your convenience and security. Cookies are text files stored on the browser of your computer and are used to make your experience on web sites more personal and less cumbersome. You may choose to decline cookies if your browser permits, but doing so may affect your ability to access or use certain features of this site. Please refer to your web browser's help function for assistance on how to change your preferences.