Description

ESSENTIAL FUNCTIONS 

ACCOUNTING 
Monitors account balances and related financial activity (e.g. open purchase orders, grants, encumbrances, etc.) for 
the purpose of ensuring that allocation are accurate, expenses are within contract limits, and/or fiscal practices are 
followed 

Performs all necessary financial activities for the agency as assigned (e.g. documenting district payments, monitoring 
outstanding invoices, etc.)

Processes and analyzes a variety of fiscal information (e.g. purchase orders, requisitions, reimbursements, grant 
payables, etc.) for the purpose of updating information and/or verifying/initiating final action in compliance with 
accounting procedures and agency policies 

Reconciles account balances for the purpose of maintaining accurate records and complying with fiscal policy and 
practice 

Monitor Clark County warrant reports for the purpose of maintaining accurate balances and complying with district 
accounting practices 

Prepares and maintains accounts receivable records to include billings, adjustments, and receipts 

Assist Director of Business Services with all district treasury functions for the purpose of ensuring accurate and up-to
date financial records, including reconciliation of third-party software transactions (Brightwheel, InTouch, Go Fan and 
Square) 

Support Director of Business Services in the reconciliation of the F197 financial report 

Assist with internal audits as directed by the Director of Business Services for the purpose of providing information 

Assist with the preparation of School Board reports as directed by the Director of Business Services 

ACCOUNTS PAYABLE 
Acts as liaison to district personnel (e.g. building/department secretaries, operations, purchasing, etc.) and/or vendors 
regarding required documentation and/or procedures for the purpose of conveying information necessary to complete 
transactions and ensure that proper accounting procedures are followed 

Compile, analyze, and maintain a variety of fiscal information, files and records (e.g. pending/paid invoices, warrants, 
documentation, reimbursements, reports, vendor lists/files, receipts, etc.) for the purpose of providing an up-to-date 
reference and audit trail for compliance following state and district policy, procedure and guidelines

 Review and process a variety of fiscal information (e.g. incoming invoices, purchase orders/requisitions) for the 
purpose of updating information and/or authorizing payment of district expenditures in compliance with accounting 
requirements 

Reconcile vendor statements, and contract payments, for the purpose of maintaining accurate balances and 
complying with district accounting standards 

Monitor the usage of district credit cards to ensure adequate funds are available and work with personnel and bank to 
resolve errors and discrepancies: maintains all related files for the purpose of accurate billing 

Research discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, etc.) for the 
purpose of conveying information necessary to complete transactions and ensure that proper accounting procedures 
are followed  

Prepare state and federal reports for the purpose of documenting activities, providing written reference and/or 
conveying information (e.g. cyclical and special reports, rosters, excise tax, memos, letters, 1099s) 

Provide support as needed to school principals, district departments, administrative assistants, and secretaries 
concerning related accounts, budget, transactions, records, reports, data, practices, policies and procedures for the 
purpose of ensuring accuracy to adhere to procedures prior to processing 

Assist in developing, enhancing, implementing accounting procedures (e.g. contract verification, retainage tracking, 
prevailing wage, etc.) for the purpose of ensuring best practices 

Review and verify approved Statements of Intent to Pay Prevailing Wages and Affidavits of Wages Paid via the Dept 
of L&I portal prior to releasing contract payments or final retainage 

Inspect contractor and subcontractor certified payroll reports to ensure worker classifications, hourly rates, and fringe 
benefits match state/federal prevailing wage determinations 

Verify contractor registration, active Unified Business Identifier (UBI), L&I industrial insurance compliance, and verify 
non-debarment status before processing public works project invoices 

Monitor project retainage accounts and process release of funds in compliance with statutory public works holdback 
requirements and L&I/Department of Revenue clearances 

Perform three-way matching (purchase order, receiving documents, and vendor invoice) to ensure billing accuracy, 
contract rate compliance, and appropriate general ledger account coding 

Prepare, balance, and process bi-monthly accounts payable warrant runs (for each fund), electronic funds transfers, 
and credit card reconciliations 

Review all invoices for applicable state and local sales tax, calculating and accruing municipal/state use tax when 
purchasing untaxed out-of-state goods or services 

Collect and maintain W-9 forms, set up new vendor profiles, and process annual 1099s and report to government 

Compile detailed expenditure reports and voucher packages for School Board Review and approval prior to check 
issuance 

Maintain organized digital and physical financial records in accordance with state public records retention schedules; 
provide documentation for annual State Auditor’s Office (SAO) audits 

Assist with the enforcement of district purchasing policies, competitive bidding thresholds, and internal authorization 
limits to prevent fraudulent or improper payments 

GENERAL 
Provides specific, general and confidential support for the Director of Business Services through various tasks for the 
purpose of ensuring that the department runs in an efficient manner 

Completes assigned activities and/or projects for the purpose of ensuring department and program activities comply 
with established financial, legal, state, federal, and/or administrative requirements 

Maintains a wide variety of fiscal information, files, and records (manual and computerized) for the purpose of 
documenting activities, providing information, and an up-to-date reference and audit trail (e.g. purchase orders, 
receipts, bank statements, journal entries, etc.) 

Researches discrepancies of financial information and/or documentation for the purpose of ensuring accuracy and 
complying with mandated requirements 

Prepares a variety of written materials (e.g. reconciliations, reports, procedures, transmittals, rosters, etc.) for the 
purpose of documenting and analyzing activities, providing written references, conveying information, and/or 
complying with mandated requirements. 

Respond to inquiries (verbal and written) from a variety of sources (e.g. vendors, employees, patrons, auditors, other 
administrative staff, etc.) for the purpose of resolving problems, providing information and /or referring to appropriate 
personnel 

Participates in meetings, workshops, and seminars for the purpose of conveying and/or gathering information required 
to perform functions 

Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment 

Maintains a positive working relationship with employees, students, and public, with courtesy & efficiency.

 Ability to work well independently with minimal supervision 

Takes notes and produces various documents, including correspondence, agenda items, memoranda, meeting 
minutes, etc.  Obtains and organizes information for Director of Business Services.  Schedules trainings and meeting. 

Requirements

QUALIFICATIONS 
High School Diploma 

Associate degree in Accounting, Finance, or Business Administration (or equivalent experience) with 2+ years of AP 
experience, preferably in a K-12 school district, municipality, or public agency 

Strong working knowledge of state public works statutes, prevailing wage laws (e.g., RCW 39.12 in WA), and state 
Department of Labor & Industries (L&I) filing systems. 

Ability to pass a state and federal background check 

Minimum of three years’ experience, including two years in an educational setting preferred, which demonstrates 
ability to excel in a high demand, time sensitive environment, with outstanding interpersonal skills and the ability to 
manage situations 

Experience working Skyward/Qmlativ or other accounting software 

Effective listening and eliciting information skills 

Effective in problem solving and conflict resolution 

Intuitive and able to see connections between transactions – see the big picture 

Ability to troubleshoot problems 

Effective thinking skills and ability to take initiative to improve systems and structures 

Skill and accuracy in arithmetic and mathematical calculations 

Skill and accuracy in 10-key operation 

Ability organize and prioritize work 

Demonstrated knowledge and skills using a computer and utilizing Microsoft/Google products and database software 
(i.e. Word, Excel, Skyward, Google, etc.) 

Demonstrated ability working collaboratively in a dynamic work environment 

Ability to establish priorities in a dynamic and high stress environment with frequent interruptions 

Demonstrated ability to establish and maintain effective working relationships with those contacted in the course of work 

Demonstrated ability to communicate in a professional manner both orally and in writing with students, parents, staff 
and the public 

Must possess excellent reading, writing, and editing skills

Regular and reliable attendance is mandatory 

Ability to work outside normal hours as needed