Description
Looking to bring in dedicated billing and administrative support to professionalize their financial operations and free up attorney time for client work.
Role Details
Fully Remote - United States only
Part-time - approximately 20–40 hours per month (5–10 hours per week), flexible schedule
Potential to expand into a broader bookkeeping and admin role over time
What You Will Do
Own the billing process end-to-end once attorneys finalize monthly bills: send invoices to clients, track payment status, and maintain accurate records
Follow up on overdue balances via email and phone — proactive, consistent collections outreach
Monitor trust and retainer account balances and send replenishment requests as needed
Manage and update client billing records in Clio (legal practice management software)
Support basic bookkeeping tasks: data entry, expense tracking, and financial record maintenance in Excel
Collaborate directly with the firm's principal and team to ensure billing runs smoothly each month
Requirements
What You Must Have
Must be based in the United States - this is a non-negotiable requirement
1+ years of experience in billing, accounts receivable, or collections
Comfortable making outbound calls and sending follow-up emails to clients regarding overdue balances
Strong attention to detail and ability to maintain accurate financial records
Proficiency in Microsoft Excel
Reliable, self-directed, and comfortable working independently in a remote setting
Bookkeeping experience - QuickBooks or equivalent
Prior experience working with a law firm or legal billing processes
Familiarity with trust accounting and retainer management
