Description
Job Title: Administrative Assistant\Location: Morton Grove, Illinois
Job Type: Part-Time – Hourly
Department: Office Administration
Reports To: President
Position Summary:
Rainbow Animal Assisted Therapy is seeking a detail-oriented and highly organized Administrative Assistant to support our day-to-day operations. This key
role provides vital administrative and clerical support to ensure the smooth and efficient functioning of our office. The ideal candidate will be proactive, techsavvy, and comfortable coordinating across multiple platforms, all while embracing our mission of healing.
Key Responsibilities:
Coordinate communication among internal departments heads, volunteers, and external vendors
Prepare, edit, and distribute outgoing correspondence, reports, and internal communications
Manage calendars, appointments, and scheduling tools, including SignUp Genius, FlipCause, GoDaddy, Sharepoint, company newsletters, and the
Rainbow website
Respond promptly to phone, email and website inquiries; relay messages clearly and accurately
Organize and maintain digital and physical filing systems
Track, order, and manage office supplies, equipment, and vendorcrelationships
Provide occasional support for planning and executing events
Assist department heads with a variety of administrative tasks as needed
Qualifications:
High school diploma or equivalent required
1–3 years of relevant office or administrative experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace
Excellent written and verbal communication skills
Strong time management, multitasking, and organizational skills
Professional, friendly demeanor with strong interpersonal abilities
Comfort and enthusiasm around dogs of all breeds and sizes
Work Environment & Schedule:
Hybrid work environment (minimum two days in-office per week)
Minimum 20 hours per week, Monday through Friday
Standard work hours between 9:00 AM – 5:00 PM CST
Supportive, collaborative atmosphere—with plenty of tail wags and furry affection!
Compensation & Perks:
Hourly rate: $21 – $26, depending on experience
Unmatched benefit: Daily doses of canine companionship and dog therapy
About Rainbow Animal Assisted Therapy:
Founded in 1987, Rainbow Animal Assisted Therapy is the largest provider of
certified dog therapy in the Chicago metropolitan area. Serving over 40,000
individuals annually, our organization brings comfort, healing, and joy to those in
need. We’re driven by compassion, powered by community, and dedicated to
making a difference—one paw at a time.
Requirements
Key Responsibilities:
Coordinate communication among internal departments heads, volunteers, and external vendors
Prepare, edit, and distribute outgoing correspondence, reports, and internal communications
Manage calendars, appointments, and scheduling tools, including SignUp Genius, FlipCause, GoDaddy, Sharepoint, company newsletters, and the
Rainbow website
Respond promptly to phone, email and website inquiries; relay messages clearly and accurately
Organize and maintain digital and physical filing systems
Track, order, and manage office supplies, equipment, and vendorcrelationships
Provide occasional support for planning and executing events
Assist department heads with a variety of administrative tasks as needed
